Robotic Process Automation (RPA) is an impactful digital transformation tool that helps companies enhance the efficiency of their business and employees by lessening time spent on tiresome, repetitive tasks.

Organizations can employ RPA bots in various business lines or industries as long as proper steps are taken to execute a smart implementation strategy. A plan to enact the RPA deployment process supports companies and enterprises to complete the project with flying colors.

Here are 10 tips from our experts for a successful RPA installation and digital transformation in your organization.

1. Define Specific RPA Objectives

Before starting an RPA deployment project, leadership should specify the process’s primary goal and success criteria. It would be a good act to document and communicate the primary objectives and milestones with a clear understanding of the technical and business benefits, to ensure that all stakeholders are on the same page. Once the purpose and steps are clearly known along with quantifiable output in a specific time frame, the stakeholders start contributing to the project wholeheartedly.

2. Analyse and Prioritize Business Processes

Successful implementation of RPA mostly depends on the processes that need to be automated. For that reason, analyzing the processes and prioritizing the voluminous and highly repetitive ones will prove beneficial for your business. Furthermore, saving more complex processes for later is a smart act during the initial RPA implementation stage.

3. Communicate RPA Implementation Steps to Your Stakeholders

You should establish regular communication with your team to ensure that each step of RPA adoption in your company is accomplished thoroughly. You can build confidence by involving your human resources team from the beginning to identify all the people who will be impacted at the end of the project. It will help you reduce errors and mistakes when your employees understand the phases and expected results of the robotic process automation (RPA) implementation. Most importantly, you will get buy-in across your organization and gain the trust of your staff. As a result, you will not face any resistance and will smoothly execute the processes, saving time and money.

4. Test the RPA Process

It is critical to test your robotic process automation (RPA) tool to minimize downtime and unexpected bugs. Therefore, all significant scenarios need to be thoroughly tested before running the pilot. Keep in mind that using historical data enables more realistic tests. Consequently, it is advisable to follow an established automation testing strategy and check performance in all possible scenarios and bugs when the process is accomplished. Upon performing thorough testing, you can send potential performance issues and bugs to the development team to fix.

5. Run a Pilot

You can start by setting targets for the pilot relating to the accuracy of the automation rate of business processes. Then you can run a live pilot every day with the team responsible for reviewing the process—finally, a detailed evaluation of the robotic process automation (RPA) solution. The pilot comes to an end when the targets are achieved.

6. Go Live

After the initial tests and pilots are completed, you can confirm the results, and the development teams fix errors. Now is the time to deploy the complete robotic process automation (RPA) solution.

7. Build a Fallback Plan

A fallback plan will be helpful if the robotic process automation (RPA) tool requires to rework after the project launch. Though such a plan would not be needed most of the time, it can come in handy if automation fails.

8. Measure and Optimize

You can get various other opportunities to understand both the beneficial and unnecessary tools for your company when you extend your robotic process automation (RPA). Thus, it is crucial to meticulously measure, analyze, and make optimizations.

Once you completed a successful RPA implementation, it is necessary to monitor key performance indicators that indicate the health of the new RPA system. To accomplish business goals, you must track, analyze, and document the performance of RPA bots. Then, it would help if you collaborated with the RPA development team to improve functionalities.

9. Have a Backup Plan

RPA is an ongoing process, and despite a detailed plan and careful implementation, glitches may happen for various reasons. Thus, you need to have a contingency plan to cover your bases if something goes wrong. A backup plan will help you to avoid downtime and get your systems back to normal with human intervention in case of a failure in the RPA process.

10. Maintain the RPA Installation

You will need to change your processes in parallel with changes and developments in the market and regulations over time. To secure the future success of your robotic process automation (RPA) installation, it would be wise to appoint a capable team in charge of the installation.

To support the team in charge of RPA deployments, you can deploy process mining tools to support the team in tracking changes in processes. That will help your team easily and rapidly detect when RPA bots need to be maintained or modified.

Conclusion

RPA can be an exceptional solution tool for businesses as it boosts efficiency and productivity. But RPA works its magic only when implemented with a smart strategy and plan. Before introducing bots in your business processes, it is vital to prioritize processes as well as define the roles and responsibilities of the people.

By following the necessary steps, you will guarantee that RPA is implemented and maintained correctly across your enterprise or organization. So, you will have positive everlasting outcomes that will drive an effective digital transformation in your business processes.

Get in touch with us now to understand how your company can reap the total value of your RPA implementation.