4 Steps to Prepare an RPA Successfully

Robotic process automation (RPA) technology is evolving every day. It offers speed, efficiency, performance, and cost advantages in repetitive, high-volume, and rule-based business processes.

So, you are ready to implement an RPA project for your organization and wonder the answer to the question of how to implement an RPA project. Before starting RPA projects, you should first decide the processes you will transfer to RPA. For RPA, which has become a part of digital transformation, it is essential to analyze, design, and plan the processes to create valuable results.

Data-driven processes such as Human Resources (HR) services, Finance & Accounting, IT services, and supply chain operations are the most popular functions that you can bring to RPA in the first place. 

It becomes an important point to pay attention to the following factors to see which processes are suitable for RPA in your organization and how you can benefit from RPA.

1. Get started with easy processes.

The complexity of the processes, number of applications or systems, frequency of human intervention, or the number of steps required to perform the task are at the forefront of the issues you should consider when designing the RPA process. Starting RPA projects with simple techniques is much more accurate. Achieving faster results with minimal initial effort and making the benefit of RPA visible to the organization more quickly plays an encouraging role in the migration of other processes to RPA. On the other hand, when you start RPA projects with a complex process, you need to spend more time and effort to complete the project and get acquainted with the benefits of RPA. Therefore, choosing the proper method becomes the key to getting started with RPA processes.

2. Advantages of RPA in error-prone processes

The excess number of people involved in a process in institutions, reproducibility of the transactions, or data volume size cause the processes to become error-prone. Therefore, we can see that these processes gain priority in RPA projects in this respect.

Automating manual activities by transferring them to RPA means their implementation will be faster and less error-prone. It also saves time previously spent making sure these activities are running correctly.

3. Consider workforce and business volume.

Studies show that more than 99 percent of organizations have substantial staff for repetitive manual tasks. Furthermore, 74% of employees spend more than a quarter of their time on these tasks. With the transfer processes minimally affected by the human factor and defined by the rules in your organization, to RPA, you can gain a considerable level of efficiency in these areas. So, you and your team can focus on more innovative tasks.

4. RPA, instead of outsourcing.

Many companies spend their time on internal operations while outsourcing some lower priority work. Automating these processes that require outsourcing, which has become a high cost for companies, brings significant cost savings to institutions.